Privacy Policy

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Table of Contents

1. Introduction  

2. Our Mission and Structure  

3. What Information We Collect  

4. How We Collect Information  

5. Third-Party Service Providers  

6. How We Use Your Information  

7. How We Share Your Information  

8. Data Security  

9. Data Retention  

10. Your Privacy Rights and Choices  

11. International Data Transfers  

12. Children's Privacy  

13. Cookies and Tracking Technologies  

14. Legal Status Disclaimer  

15. Changes to This Privacy Policy  

16. Contact Us  

17. Your California Privacy Rights (CCPA)  

18. European Union Residents (GDPR)  

19. Additional Protections and Limitations  

20. Fundraising Platforms  

21. Volunteer and Staff Data Handling  

22. Transparency and Reporting  

23. Compliance with US and Mexican Law  

24. Policy Updates and Notification  

25. Grievance and Complaint Handling  

26. Legal Jurisdiction and Dispute Resolution  

1. Introduction

The Mexico Deportee Coalition ("we," "us," "our," or "the Coalition") is committed to protecting your privacy and ensuring you have a positive experience on our website (mexicodeporteecoalition.org) and when using our services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, sign up for our programs, or interact with our organization.

By accessing and using mexicodeporteecoalition.org, you acknowledge that you have read, understood, and agree to be bound by all the provisions of this Privacy Policy. If you do not agree with our policies and practices, please do not use our site or services.

2. Our Mission and Structure

The Mexico Deportee Coalition is a mission-driven organization dedicated to supporting deportees, Dreamers, and returnees as they rebuild their lives in Mexico. We are currently operating as a sole proprietorship in Alabama, USA, while actively pursuing 501(c)(3) nonprofit status in the United States and Asociación Civil (A.C.) registration in Mexico. Our structure ensures transparency, accountability, and a commitment to ethical data handling as we grow and evolve.

3. What Information We Collect

We collect personal information in several ways:

A. Information You Provide Directly:

- Name, email address, phone number, and mailing address when you sign up for our newsletter, membership, or submit a contact form

- Optional demographic information (country, city, state, organization, interests)

- Donation information (amounts, frequency, payment method) when you contribute through our website

- Messages, comments, or inquiries you send through our contact forms or email

- Information you provide when registering as a community member or volunteer

B. Information Collected Automatically:

- Device information (browser type, operating system, device type)

- IP address and geolocation data

- Pages visited, time spent on our site, and interaction data (clicks, form submissions, downloads)

- Referral sources (how you arrived at our website)

- Cookies and tracking technologies (see Section 13 for details)

- CAPTCHA verification data to prevent spam and abuse

C. Information from Third-Party Integrations:

- Data from HubSpot (CRM, email marketing, lead tracking)

- Data from Google Analytics (website traffic, user behavior)

- Data from Google Forms (contact and membership sign-up)

- Data from Microsoft Outlook (email communication and customer support)

- Data from GoDaddy (website hosting and domain management)

- Data from Stripe, Google Pay, Apple Pay, and PayPal (payment processing)

- Data from GoFundMe, GiveButter, Donorbox, and other fundraising platforms (donations and fundraising)

4. How We Collect Information

We collect information through the following methods:

- Forms: Google Forms (protected by CAPTCHA), contact forms, membership sign-up, and donation forms on our website

- Cookies and Tracking: Analytics and performance monitoring tools

- Automatic Collection: Servers log information about your interactions with our site

- Third-Party Services: Information shared through integrated platforms

- Manual Entry: Information provided directly to staff or volunteers

5. Third-Party Service Providers

We use the following platforms and services to operate our website and provide services:

- GoDaddy – Website hosting and domain management  

  https://www.godaddy.com/legal/privacy

- Google Analytics – Website traffic and user behavior analysis  

  https://policies.google.com/privacy

- Google Forms – Contact and membership sign-up forms (protected by CAPTCHA)  

  https://policies.google.com/privacy

- Microsoft Outlook – Email communication and customer support  

  https://privacy.microsoft.com/en-us/privacystatement

- HubSpot – Customer relationship management (CRM), email marketing, and lead tracking  

  https://legal.hubspot.com/privacy-policy

- Stripe – Secure online payment processing for donations and transactions  

  https://stripe.com/privacy

- Google Pay – Payment processing for donations and transactions  

  https://payments.google.com/payments/apis/terms/privacy

- Apple Pay – Payment processing for donations and transactions  

  https://www.apple.com/legal/privacy/

- PayPal – Secure payment processing for donations and transactions  

  https://www.paypal.com/us/webapps/mpp/ua/privacy-full

- GoFundMe – Fundraising platform  

  https://www.gofundme.com/pages/privacy

- GiveButter – Fundraising platform  

  https://givebutter.com/privacy

- Donorbox – Fundraising platform  

  https://donorbox.org/privacy-policy

We may also integrate additional platforms and services as our organization grows. We will update this Privacy Policy to reflect any significant changes in our third-party service providers. Each service provider's privacy policies are governed by their respective privacy policies, which we encourage you to review.

6. How We Use Your Information

We use the personal information we collect for the following purposes:

- Service Delivery: Processing donations, memberships, and registration requests

- Communication: Sending newsletters, updates about our programs, events, and fundraising campaigns

- Support: Responding to your inquiries, providing customer support, and addressing concerns

- Improvement: Analyzing website usage to improve user experience and site functionality

- Compliance: Fulfilling legal and regulatory obligations, maintaining records for tax and accounting purposes

- Security: Detecting, preventing, and addressing fraud, abuse, and other security issues

- Marketing: With your consent, sending promotional materials about our coalition and mission

- Research and Reporting: Conducting research, preparing reports, and measuring impact

Legal Basis for Processing:

- Your explicit consent (newsletter signups, memberships, donations)

- Fulfillment of contractual obligations (processing donations)

- Compliance with legal obligations (tax reporting, nonprofit registration)

- Our legitimate interests (improving services, security, communication)

7. How We Share Your Information

The Mexico Deportee Coalition does not sell, trade, rent, or disclose your personal information to third parties for their marketing purposes.

We may share your information in the following limited circumstances:

A. With Service Providers:  

We share information with trusted service providers who assist us in operating our website, processing payments, sending communications, and managing our database. These service providers are bound by confidentiality agreements and are authorized to use your information only to perform services on our behalf.

B. Legal Requirements:  

We may disclose your information if required by law, court order, government request, or to protect our legal rights, property, or safety, or the safety of others.

C. Business Transitions:  

If the Coalition merges with, is acquired by, or transfers assets to another organization, your information may be transferred as part of that transaction. We will provide notice of any such change and any choices you may have regarding your information.

D. With Your Consent:  

We may share your information with other organizations or partners if you explicitly consent to such sharing.

E. Public Information:  

We may display your name and affiliation (if provided) in public reports, newsletters, or on our website, unless you request otherwise.

8. Data Security

The Mexico Deportee Coalition takes the security of your personal information seriously. We implement appropriate technical and organizational security measures to protect your data, including:

- SSL Encryption: All data transmitted between your browser and our website is encrypted using Secure Sockets Layer (SSL) technology

- CAPTCHA Protection: Forms are protected by CAPTCHA to prevent automated abuse

- Secure Servers: Data is stored on secure servers provided by GoDaddy with regular security updates

- Access Controls: Only authorized personnel have access to personal information, and access is limited to what is necessary for their role

- Regular Backups: We maintain regular backups to prevent data loss

- Password Protection: Account information is protected by encrypted passwords

- Security Audits: Regular reviews of our security practices

Important Limitation:  

No method of transmission over the internet or electronic storage is completely secure. While we implement industry-standard security measures, we cannot guarantee absolute security. You use our services at your own risk, and we are not responsible for unauthorized access to your information.

9. Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law:

- Newsletter Subscribers: Until you unsubscribe

- Community Members: Until membership is terminated or account is deleted

- Donation Records: 5–7 years for accounting, tax, and compliance purposes

- Contact Inquiries: 2 years unless further communication is ongoing

- Website Analytics: According to Google's retention policy (typically 26 months)

- Email Communications: As long as necessary for correspondence purposes

- Legal and Regulatory Requirements: As required by law

10. Your Privacy Rights and Choices

You have the following rights regarding your personal information:

A. Access:  

You have the right to request access to the personal information we hold about you. You may request a copy of your data at any time.

B. Correction:  

You have the right to request that we correct inaccurate or incomplete information.

C. Deletion:  

You have the right to request that we delete your personal information, subject to legal retention requirements. Please note that we may need to retain certain information for tax, accounting, or legal compliance purposes.

D. Withdraw Consent:  

If you have provided consent for the processing of your information, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before withdrawal.

E. Opt-Out of Communications:  

You may unsubscribe from our newsletters and marketing communications by:

- Clicking the "unsubscribe" link at the bottom of any email we send

- Contacting us directly at info@mexicodeporteecoalition.org with a request to unsubscribe

F. Data Portability:  

You have the right to request that we provide your personal information in a structured, commonly used, and machine-readable format.

G. Restriction and Objection:  

You may request that we restrict or object to the processing of your information in certain circumstances.

To exercise your rights: Please send your request to: info@mexicodeporteecoalition.org

Include "Privacy Request" in the subject line and specify which right you are exercising. We will respond to your request within 30 days.

11. International Data Transfers

The Mexico Deportee Coalition is based in the United States (Alabama) and operates programs in Mexico. Your personal information may be transferred to, processed, and stored in the United States and Mexico. These countries may have different data protection laws than your country of residence.

By providing your information to us, you consent to the transfer of your information to the United States and Mexico for the purposes described in this Privacy Policy. We implement appropriate safeguards to protect your information during transfer, including contractual obligations with service providers.

12. Children's Privacy

The Mexico Deportee Coalition does not knowingly collect personal information from children under the age of 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly and will notify the child's parent or guardian.

For children ages 13–17, we recommend parental consent before providing personal information.

If you believe we have collected information from a child under 13, please contact us immediately at info@mexicodeporteecoalition.org.

13. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience and analyze site usage:

- Functional Cookies: Necessary for the website to function (e.g., form data, language preferences)

- Analytics Cookies: Used by Google Analytics to understand how visitors use our site

- Security Cookies: Used to prevent fraud and enhance security

- Advertising Cookies: If used, for targeted advertising (we do not currently use advertising cookies)

You can control cookie preferences through your browser settings. However, disabling certain cookies may affect the functionality of our website.

14. Legal Status Disclaimer

The Mexico Deportee Coalition is currently operating as a sole proprietorship in Alabama while pursuing 501(c)(3) nonprofit status in the United States and Asociación Civil (A.C.) registration in Mexico. Your information is processed in accordance with this legal status. Donations made to the Coalition are not tax-deductible until official nonprofit status is granted. We will update our privacy practices upon obtaining formal nonprofit designation and will notify all users of any changes.

15. Changes to This Privacy Policy

The Mexico Deportee Coalition reserves the right to modify this Privacy Policy at any time. Changes will be effective immediately upon posting to our website. We will notify you of significant changes by:

- Posting the updated policy on our website

- Updating the "Last Updated" date at the top of this policy

- Sending an email to registered users of major changes

- Posting a notice on our homepage

Your continued use of our website and services after any changes have been posted constitutes your acceptance of the modified Privacy Policy.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

The Mexico Deportee Coalition  

Email: info@mexicodeporteecoalition.org  

Website: mexicodeporteecoalition.org

We will respond to your inquiry within 30 business days.

17. Your California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

- Right to know what personal information is collected

- Right to delete personal information collected

- Right to opt-out of the sale of personal information (we do not sell data)

- Right to non-discrimination for exercising your privacy rights

To exercise these rights, contact us at info@mexicodeporteecoalition.org.

18. European Union Residents (GDPR)

If you are located in the EU/EEA, the General Data Protection Regulation (GDPR) applies. You have additional rights, including:

- Right to access, correct, and delete your data

- Right to restrict processing

- Right to withdraw consent

- Right to data portability

- Right to lodge a complaint with your data protection authority

For GDPR-related inquiries, contact us at info@mexicodeporteecoalition.org, and we will respond within 30 days.

19. Additional Protections and Limitations

No Warranty: We do not warrant that our website or services are error-free or that your information will be secure. Limitation of Liability: The Mexico Deportee Coalition is not liable for any damages or losses resulting from the use of our website or services, or from any unauthorized access to your information. Indemnification: By using our website or services, you agree to indemnify and hold harmless the Coalition and its officers, directors, employees, and agents from any claims, damages, or losses arising from your use of our services or violation of this Privacy Policy.

20. Fundraising Platforms

We may use the following fundraising platforms to collect donations and support:

- GoFundMe – Fundraising platform  

  https://www.gofundme.com/pages/privacy

- GiveButter – Fundraising platform  

  https://givebutter.com/privacy

- Donorbox – Fundraising platform  

  https://donorbox.org/privacy-policy

These platforms have their own privacy policies, which we encourage you to review. We will update this Privacy Policy to reflect any changes in our fundraising platforms.

21. Volunteer and Staff Data Handling

We collect and process personal information from volunteers and staff for operational purposes, including communication, scheduling, background checks, and compliance. All data is handled securely and in accordance with this privacy policy and any applicable legal requirements.

22. Transparency and Reporting

We are committed to transparency and publish regular reports on our data practices, organizational development, and financial accountability. These reports are accessible on our website and can be requested via email.

23. Compliance with US and Mexican Law

We comply with applicable privacy laws, including the US Privacy Act, CCPA, GDPR, and Mexico’s Federal Law on the Protection of Personal Data. We make every effort to ensure our practices align with legal obligations in both jurisdictions.

24. Policy Updates and Notification

This Privacy Policy is subject to change. Major modifications will be posted on our website, with updates to the "Last Updated" date at the top, and users will be notified via email if appropriate.

25. Grievance and Complaint Handling

If you have concerns or complaints about our privacy practices, please contact us at info@mexicodeporteecoalition.org. We are committed to investigating and resolving issues promptly.

26. Legal Jurisdiction and Dispute Resolution

This Privacy Policy is governed by Alabama law. Disputes will be resolved through arbitration in Alabama, or in the courts of Alabama, as appropriate.

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